G. Bicycle Helmet Sale Procedure Guidelines
SUGGESTED PROCEDURES FOR CONDUCTING BICYCLE HELMET SALES
Procedure 1: This is the preferred method of conducting the sales.
A. Come to the Injury Prevention Program Office (630-3344) and pick up the display helmets & master order forms.
B. Create a cover letter for students to take home to their parents prior to the sale explaining the what , where , when & how specifics of your helmet sale. THE SCHOOL CAN NOT INCREASE THE PRICE OF THE HELMETS!!!
C. Set-up for your sale 45 minutes before & after school for a one week period.
Have 2 tables: 1 for display helmets & the other 1 for the volunteers (suggested volunteers: PTA mothers, booster club etc., preferably not students). It is suggested to have at least two volunteers.
Volunteer # 1 should fill out the order form and measure the child's head.
Materials needed for measuring: a yard stick & 25” pre-cut string sections. This volunteer should measure the circumference of the child's head with the string 1” above the eyebrow. Compare the length of the string to inches on the yard stick. Select appropriate helmet size on the order form according to each individual student's measurement in inches and their color choice.
Volunteer # 2 should account for money and receipts.
Materials needed: money box & receipts
REMINDER: Due to economic constraints, some children may not be able to purchase a helmet. Please remind parents and/or students of this suggested school bike helmet donation fund, pending principal approval.
Note to helmet sale coordinator: Only incorporate this suggestion with principals approval .
D. At the completion of one week, create a master form by totaling all of the individual order forms and fill in the appropriate boxes to create a school total. Make sure that the actual money balances with the total order. Write one check, payable to: The Injury Prevention Program / DCHD.
E. Deliver master order form & check to us with the complete Helmet Sales Kit , including the box lid. At this time, we will supply needed # of stickers, from the helmet sponsors.
F. Separate order forms by teacher name / room number.
G. Upon delivery, match master order to actual helmet shipment/packing slip. (ie. count helmets before distributing them)! If there are any discrepancies with the helmets ordered and those received contact SafeTech at the number stamped on your invoice. They will work with you to correct any mistakes. Match individual order forms to helmets and group by teacher. Separate by class in a box or bag.
H. On the day of distribution, deliver helmets to teacher's classrooms. Or call the students to a central location. When the students receive their helmets have them place the stickers where they desire them on their helmets. At this time, teachers should explain proper fit.
If your school chooses an alternate procedure for conducting the helmet sale, please contact us prior to
conducting the sale at 630-3344.
Other procedures are a last resort because there will be less control over uniform sizing and less opportunity for visual color choice.
PLEASE MAKE ACCURATE COLOR AND SIZE CHOICES THE FIRST TIME, BECAUSE WE WILL NOT BE EXCHANGING THE HELMETS.
WE ARE RESTRICTING HELMET SALES TO THE KIDS ONLY DUE TO FINANCIAL RESTRAINT AND RESEARCH PURPOSES.
DELIVERY OF BICYCLE HELMET ORDERS WILL TAKE APPROXIMATELY 6 WEEKS!